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If you have many responsibilities vying for your time and attention, write them down. If you try to remember them all, something is bound to get forgotten. Write it all down.
It doesn't matter if you use an electronic organizer, an expensive planning system or a simple calendar with large squares to write in. The key is to use it. When you have all of your appointments and activities scheduled, you will have less stress when someone asks you to schedule another task. All you will have to do is flip open your calendar (or turn it on) and you'll know right away if you're free that day.