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When deciding how to set up your filing system, keep these tips in mind:
1. If you refer to the information daily, then keep it out and available on your desk (or workspace).
2. If you refer to it weekly, keep it in your desk or file cabinet next to or under your desk.
3. If you refer to it monthly, file it in your office (or work area), but not at your desk.
4. If you refer to it less than monthly, store it outside of your office (or even packed in file boxes for storage)